HR Services Assistant - McDermott+Consulting

HR Services Assistant

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HR Services Assistant

Build your big career with the Firm that does Big Law better. McDermott Will & Emery is a leading global law firm that brings together more than 1,400 lawyers and 1,200 business professionals. We celebrate excellence, collaboration and community and have been recognized as a top workplace by The American Lawyer, Working Mother Magazine, Vault and the Human Rights Campaign. 

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With us, you’ll find:

  • A Firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity we encourage you to be yourself!
  • Enthusiasm for diverse perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
  • Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental and financial health, with an emphasis on work/life balance.
  • Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Position Summary:

We are looking for a new HR Services Assistant to support our global Human Resources department with end-to-end employee lifecycle data entry and administrative support. This position is a great opportunity for someone looking to learn about the different functional areas within the HR field and how those teams work together in a Big Law environment. As an HR Services Assistant, your primary responsibility would be to support our HR Managers, Recruiting teams, and HRIS Analysts by ensuring we have complete and accurate data in our HR systems. This position is one of two HR Services Assistants who report to our global HR Services Manager and is part of our broader HR Operations and Technology team.

Essential Functions and Responsibilities:

  • Monitor inbound HR requests and questions and provide prompt and accurate responses to attorneys and staff
  • Complete data entry for new hires, changes, and terminations in the Firm’s HRIS
  • Perform ongoing audits of HRIS data to ensure accuracy of attorney and staff profiles in accordance with standard operating procedures and data management practices
  • Maintain electronic personnel files and ensure that all HR onboarding, off-boarding, and talent documents are electronically filed in attorney and staff profiles
  • Collaborate with assigned functions to understand and support their annual processes and core business processes
  • Answer employee questions related to time off requests, vacation and sick balances, and timesheet entries
  • Update and post HR reference documents and supporting materials

Job Specifications:

  • Bachelor’s degree or equivalent work experience
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
  • Strong written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to work under tight deadlines and prioritize responsibilities
  • Ability to handle and maintain confidential information
  • Ability to learn new concepts and skills quickly

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

  • While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
  • Employee must occasionally lift up to twenty (20) pounds

Work Environment:

  • Typical indoor office environment

Disclaimer:

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The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

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As part of our ongoing commitment to be #AlwaysBetter for our people, clients and communities, we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career. With McDermott, you can live a life you love both in and outside of the office.